Manual Data Entry

Initial Setup:

Before manually entering trade data, you must setup your clients, their accounts, and positions in Portfolio Director Desktop. Please follow the appropriate directions for your situation from the list below:

If this is the first time you are using Portfolio Director Desktop and are presented with a dialog box asking you to "Manually Setup Client Accounts" or "Import Client Information", use these instructions:

1. Select "Manually Setup Client Accounts".
2. When the Client Management window appears, click on the "New Client" button to begin adding your clients and their accounts.
3. The new client wizard will guide you through creating the client. After the wizard completes, you may fill in additional information about the client if desired. Remember to click "Apply Changes" to save any changes you have made.
4. Click on the "New Account" button to create an account for this client. A new account wizard will lead you through the process.
5. After the wizard completes, you will need to fill in the following information for the client's account on the "Account Profile" tab:
   • In the "Account Number" field, enter the account number.
   • Leave the "Brokerage Firm" field set to "Not Listed".
6. If you will not be entering all of the data since the inception of the account, you must click on the "Starting Balances" tab and enter the starting cash balance and starting positions. Enter the data as of the day before you will begin entering manual transactions.
7. To add additional accounts for this client, click on the client's name in the left pane of the "Client Management" window and the "New Account" button will become available. Repeat steps 4 through 6 until all accounts are entered for the current client.
8. To add additional clients, click on the word "Portfolio" at the top of the left pane in the "Client Management" window and the "New Client" button will become available. Repeat steps 3 through 7 until all of your clients and their accounts are created.
   
   Tip: For more information on manually entering client information, please read chapter 2 in our Software Manual.

If you already have data loaded from another brokerage, use these instructions:

1. Click on "Client Management" which is located on the "Maintenance" tab.
2. When the Client Management window appears, click on the "New Client" button to begin adding your clients and their accounts.
3. The new client wizard will guide you through creating the client. After the wizard completes, you may fill in additional information about the client if desired. Remember to click "Apply Changes" to save any changes you have made.
4. Click on the "New Account" button to create an account for this client. A new account wizard will lead you through the process.
5. After the wizard completes, you will need to fill in the following information for the client's account on the "Account Profile" tab:
   • In the "Account Number" field, enter the account number.
   • Leave the "Brokerage Firm" field set to "Not Listed".
6. If you will not be entering all of the data since the inception of the account, you must click on the "Starting Balances" tab and enter the starting cash balance and starting positions. Enter the data as of the day before you will begin entering manual transactions.
7. To add additional accounts for this client, click on the client's name in the left pane of the "Client Management" window and the "New Account" button will become available. Repeat steps 4 through 6 until all accounts are entered for the current client.
8. To add additional clients, click on the word "Portfolio" at the top of the left pane in the "Client Management" window and the "New Client" button will become available. Repeat steps 3 through 7 until all of your clients and their accounts are created.
   
   Tip: For more information on manually entering client information, please read chapter 2 in our Software Manual.

Data Entry:

To manually enter your client's trade data into Portfolio Director Desktop:

1. Click on the "Maintenance" tab in Portfolio Director Desktop’s main window.
2. In the "Manual Data Entry" section use the "Account Transactions" and "Buy/Sell Trade" entries to enter your client's data. Both of these entries use a wizard to guide you through the data entry and are very easy to use.

For more information on manually entering trade data, please read chapter 3 in our Software Manual.